Creating an NCR (No Carbon Required) invoice book involves several steps. NCR forms are typically used to create multiple copies of a document without the need for carbon paper.
Here’s a general process for putting together an NCR invoice book:
Design the Invoice:
Determine the information you need on the invoice, including the company name, address, logo, invoice number, date, due date, itemized list of products or services, quantities, prices, taxes, and total amount. Use design software or hire a graphic designer to create a professional-looking layout for your invoice.
Choose NCR Paper:
Select the appropriate NCR paper. NCR paper is coated with micro-encapsulated dye or ink on the back, and pressure on the front transfers the image onto the copies below. Choose the number of copies you want (duplicate, triplicate, etc) and ensure you have enough sheets for your invoice book.
Print the Invoice:
Print the designed invoice on the top sheet of the NCR paper. Ensure your printer is compatible with NCR paper, and use the recommended settings for best results. Test the print quality to ensure that the information transfers clearly to the copies.
Collate and Assemble:
Collate the printed sheets in the correct order to form a set. For example, if you have a triplicate form, assemble three sheets together. Place a cardboard or chipboard backing at the back of the set to provide support.
Bind the Book:
Choose a binding method. Common options include spiral binding, padding, or using a perforated edge for tear-off sheets. Ensure that the binding method allows for easy separation of copies.
Numbering and Perforation:
Number each set of invoices consecutively to help with tracking and organisation. If required, add perforations to make it easy to tear off copies cleanly.
Add Additional Features:
Consider adding features such as sequential numbering, perforated lines, and any special instructions or terms and conditions to the invoices.
Quality Control:
Perform a quality check to ensure that the printing is clear and the copies are transferring correctly. Verify that the numbering is accurate and in the correct sequence.
Storage and Distribution:
Store the completed NCR invoice books in a safe and dry place. Distribute the books to the appropriate departments or individuals within your organisation.
Keep Records:
Maintain records of each invoice generated for your records and accounting purposes.
It’s important to note that the specific steps may vary depending on the features you want to include in your NCR invoice book. EPM are experts at producing NCR forms, pads & books and have the specialised technology & equipment to turn these jobs around quickly.
EPM Print Group, as a long term, local Queensland business and market leading print solutions agency, can assist with brand management and growth right across Australia. If your business would like to be supported by a professional, reliable, cost effective business solution, reach out to our team at sales@epmprint.com.au
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