How To Fully Understand The Details You Receive In A Printing Quote

1. Quantity

• Definition: The number of copies you need.
• Considerations: Prices often decrease per unit as the quantity increases due to economies of scale.

2. Paper Type and Weight

• Definition: Specifies the kind and quality of paper.
• Terms: You might see terms like “coated,” “uncoated,” “glossy,” “matte,” and weights in grams per square meter (GSM).
• Considerations: Heavier paper is generally more durable and more expensive.

3. Colour Specifications

• Definition: The colour scheme used in printing.
• Terms: “Full colour,” “4-color process (CMYK),” “spot colour,” and “black and white.”
• Considerations: Full colour is more expensive than black and white. Spot colours are specific inks used for exact colour matching.

4. Size and Format

• Definition: The dimensions of the printed piece.
• Terms: Standard sizes (e.g., A4, A5, letter, legal) or custom dimensions.
• Considerations: Larger sizes typically cost more.

5. Finishing Options

• Definition: Additional processes applied after printing.
• Terms: “Laminating,” “varnishing,” “UV coating,” “embossing,” “die-cutting,” “binding.”
• Considerations: These options enhance appearance and durability but add to the cost.

6. Proofing

• Definition: A sample print provided for approval before the final run.
• Types: “Digital proof” (less expensive, faster) vs. “press proof” (more accurate but costlier).
• Considerations: Ensures the final product meets your expectations.

7. Turnaround Time

• Definition: The time it takes to complete the job from start to finish.
• Considerations: Faster turnaround times often cost more.

8. Delivery or Shipping

• Definition: How and when the printed materials will be delivered.
• Considerations: Costs can vary based on distance, urgency, and method of delivery.

9. Additional Charges

• Definition: Any extra fees not covered under standard categories.
• Examples: Setup fees, rush fees, file handling charges, special packaging.

10. Terms and Conditions

• Definition: The legal and procedural stipulations.
• Considerations: Includes payment terms, cancellation policies, and guarantees.

Example Breakdown of a Printing Quote:

1. Quantity: 1,000 flyers
2. Paper Type and Weight: 100 GSM glossy paper
3. Colour Specifications: Full colour (CMYK)
4. Size and Format: A4
5. Finishing Options: None
6. Proofing: Digital proof included
7. Turnaround Time: 5 business days
8. Delivery or Shipping: Standard ground shipping included
9. Additional Charges: None
10. Terms and Conditions: 50% deposit required, balance on delivery.

By understanding these details, you can make an informed decision and ensure your printing project meets your needs and budget.

EPM Print Group, as a long term, local Queensland business and market leading print solutions agency, can assist with brand management and growth right across Australia. With our own online management portal, you can take charge of all your printing needs from the comfort of your desk or mobile phone. If your business would like to be supported by a professional, reliable, cost effective business solution, reach out to our team at sales@epmprint.com.au